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Privacy Policy

Name: AitherOS
Author: Aitherium

Effective: July 10, 2026

⚠️ Alpha — Privacy Guarantees Limited

During the alpha phase, there are no guarantees of data privacy or security. This policy describes our best-effort practices, not binding commitments. Do not input sensitive data into the demo instance.

Section 1

Legal Template Disclaimer

This document is a standard template pending review by legal counsel and is not yet a substitute for advice from a licensed attorney. This policy describes our practices and intentions but may not be fully compliant with all applicable regulations in all jurisdictions. Aitherium recommends consulting with a qualified legal professional to ensure compliance with your specific privacy and regulatory requirements.

Section 2

Information We Collect

We collect information you voluntarily provide and information collected automatically when you use our Service:

Account Data: Email address, name, password (hashed), profile information, and account preferences
Content Data: Any data you upload, create, input, or transmit through the Service (conversations, files, outputs, configurations)
Usage Data: Log records including IP addresses, device type, browser information, pages visited, timestamps, and actions taken
Error Data: Stack traces, error messages, and diagnostic information to help us improve the Service
Payment Information: Processed securely through third-party payment providers (we do not store full credit card numbers)
Communication Data: Correspondence, support tickets, feedback, and voluntary communications you send us

Section 3

How We Use Your Information

We use collected information for the following purposes:

Service Delivery: To provide, maintain, and improve the Service and develop new features
Communication: To send account updates, security alerts, technical notices, and respond to support requests
Billing: To process payments, manage subscriptions, and send invoices
Security and Compliance: To detect fraud, prevent misuse, enforce terms, and comply with legal obligations
Analytics and Improvement: To analyze usage patterns, identify trends, troubleshoot technical issues, and optimize performance
Personalization: To customize your experience and provide relevant content
Legal Obligations: To comply with court orders, subpoenas, or other legal requirements

Section 4

Legal Basis for Processing (GDPR)

If you are located in the European Union, United Kingdom, or other jurisdictions subject to GDPR or similar laws, we process your personal data based on the following legal grounds:

Contract: Processing necessary to perform our services and fulfill your account requirements
Consent: Where you have explicitly consented to specific processing (e.g., marketing communications)
Legal Obligation: Where required by applicable law or regulation
Legitimate Interests: To improve our Service, prevent fraud, ensure security, and develop new features
Vital Interests: To protect health, safety, or rights of individuals

Section 6

Data Retention and Deletion

We retain personal data for as long as necessary to provide the Service and fulfill the purposes outlined in this policy:

Account Data: Retained during your active account and for up to 12 months after deletion for compliance and backup purposes
Content Data: Retained while your account is active; deleted upon account termination unless legally required to retain
Usage Logs: Retained for 90 days for security and analytics, then aggregated and archived
Payment Records: Retained for at least 7 years as required by tax and financial regulations
Communications: Retained for dispute resolution and legal compliance

You may request deletion of your data through your account settings. We will comply with deletion requests within 30 days, subject to legal retention requirements.

Section 7

Security and Data Protection

We implement industry-standard security measures to protect your data:

Encryption: Data in transit is protected with TLS/SSL encryption; data at rest is encrypted where applicable
Access Controls: Restricted access to personal data with role-based permissions and authentication
Monitoring: Continuous security monitoring, intrusion detection, and incident response procedures
Backups: Regular backups stored securely and tested for recovery
Employee Training: Our staff receives data protection and privacy training
No Guarantee: While we take security seriously, no system is 100% secure; we cannot guarantee protection against all attacks

Section 8

International Data Transfers

Your data may be transferred to, stored in, and processed in countries other than your country of residence. These countries may have data protection laws different from your home country. By using the Service, you consent to such transfers.

Where required by law (e.g., GDPR), we rely on appropriate legal mechanisms such as Standard Contractual Clauses (SCCs) or Binding Corporate Rules (BCRs) to ensure your data is adequately protected during international transfers.

Section 9

Your Privacy Rights and Choices

Depending on your location, you may have the following rights regarding your personal data:

Right to Access: Request a copy of the personal data we hold about you
Right to Rectification: Correct inaccurate or incomplete personal data
Right to Erasure: Request deletion of your personal data (subject to legal obligations)
Right to Data Portability: Receive your data in a structured, commonly-used format
Right to Object: Opt-out of certain processing activities (e.g., marketing communications, non-essential analytics)
Right to Restrict Processing: Request limitation of data use for specific purposes
Right to Withdraw Consent: Withdraw previously given consent at any time

To exercise any of these rights, use the privacy settings in your account or contact us at <email>privacy@aitherium.com</email>.

Section 10

Cookies and Tracking

We use cookies and similar tracking technologies to enhance your experience:

Session Cookies: Essential for login and maintaining your session
Preference Cookies: Store your settings such as theme, language, and layout preferences
Analytics Cookies: Help us understand how you use the Service (first-party only, no third-party tracking)
No Advertising Cookies: We do not use cookies for advertising or behavioral targeting

You can control cookie settings through your browser. Disabling certain cookies may affect Service functionality.

Section 11

Children's Privacy

The Service is not directed to children under the age of 13 (or the applicable age of digital consent in your jurisdiction). We do not knowingly collect personal data from children under 13. If we become aware that we have collected data from a child under 13, we will delete it promptly. Parents or guardians who believe their child has provided information to us should contact us immediately.

Section 12

Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes will be reflected on this page with an updated effective date. Material changes will be communicated via email notification. Continued use of the Service after changes become effective constitutes your acceptance of the updated policy.

Section 13

Contact Us

If you have questions about this Privacy Policy, privacy concerns, or wish to exercise your rights:

privacy@aitherium.com

AITHERIUM · PRIVACY POLICY · EFFECTIVE JULY 10, 2026

← Terms of Service About

Legal

Privacy Policy

Effective: July 10, 2026

⚠️ Alpha — Privacy Guarantees Limited

Section 1

Legal Template Disclaimer

Section 2

Information We Collect

We collect information you voluntarily provide and information collected automatically when you use our Service:

Account Data: Email address, name, password (hashed), profile information, and account preferences
Content Data: Any data you upload, create, input, or transmit through the Service (conversations, files, outputs, configurations)
Usage Data: Log records including IP addresses, device type, browser information, pages visited, timestamps, and actions taken
Error Data: Stack traces, error messages, and diagnostic information to help us improve the Service
Payment Information: Processed securely through third-party payment providers (we do not store full credit card numbers)
Communication Data: Correspondence, support tickets, feedback, and voluntary communications you send us

Section 3

How We Use Your Information

We use collected information for the following purposes:

Service Delivery: To provide, maintain, and improve the Service and develop new features
Communication: To send account updates, security alerts, technical notices, and respond to support requests
Billing: To process payments, manage subscriptions, and send invoices
Security and Compliance: To detect fraud, prevent misuse, enforce terms, and comply with legal obligations
Analytics and Improvement: To analyze usage patterns, identify trends, troubleshoot technical issues, and optimize performance
Personalization: To customize your experience and provide relevant content
Legal Obligations: To comply with court orders, subpoenas, or other legal requirements

Section 4

Legal Basis for Processing (GDPR)

If you are located in the European Union, United Kingdom, or other jurisdictions subject to GDPR or similar laws, we process your personal data based on the following legal grounds:

Contract: Processing necessary to perform our services and fulfill your account requirements
Consent: Where you have explicitly consented to specific processing (e.g., marketing communications)
Legal Obligation: Where required by applicable law or regulation
Legitimate Interests: To improve our Service, prevent fraud, ensure security, and develop new features
Vital Interests: To protect health, safety, or rights of individuals

Section 6

Data Retention and Deletion

We retain personal data for as long as necessary to provide the Service and fulfill the purposes outlined in this policy:

Account Data: Retained during your active account and for up to 12 months after deletion for compliance and backup purposes
Content Data: Retained while your account is active; deleted upon account termination unless legally required to retain
Usage Logs: Retained for 90 days for security and analytics, then aggregated and archived
Payment Records: Retained for at least 7 years as required by tax and financial regulations
Communications: Retained for dispute resolution and legal compliance

You may request deletion of your data through your account settings. We will comply with deletion requests within 30 days, subject to legal retention requirements.

Section 7

Security and Data Protection

We implement industry-standard security measures to protect your data:

Encryption: Data in transit is protected with TLS/SSL encryption; data at rest is encrypted where applicable
Access Controls: Restricted access to personal data with role-based permissions and authentication
Monitoring: Continuous security monitoring, intrusion detection, and incident response procedures
Backups: Regular backups stored securely and tested for recovery
Employee Training: Our staff receives data protection and privacy training
No Guarantee: While we take security seriously, no system is 100% secure; we cannot guarantee protection against all attacks

Section 8

International Data Transfers

Section 9

Your Privacy Rights and Choices

Depending on your location, you may have the following rights regarding your personal data:

Right to Access: Request a copy of the personal data we hold about you
Right to Rectification: Correct inaccurate or incomplete personal data
Right to Erasure: Request deletion of your personal data (subject to legal obligations)
Right to Data Portability: Receive your data in a structured, commonly-used format
Right to Object: Opt-out of certain processing activities (e.g., marketing communications, non-essential analytics)
Right to Restrict Processing: Request limitation of data use for specific purposes
Right to Withdraw Consent: Withdraw previously given consent at any time

To exercise any of these rights, use the privacy settings in your account or contact us at <email>privacy@aitherium.com</email>.

Section 10

Cookies and Tracking

We use cookies and similar tracking technologies to enhance your experience:

Session Cookies: Essential for login and maintaining your session
Preference Cookies: Store your settings such as theme, language, and layout preferences
Analytics Cookies: Help us understand how you use the Service (first-party only, no third-party tracking)
No Advertising Cookies: We do not use cookies for advertising or behavioral targeting

You can control cookie settings through your browser. Disabling certain cookies may affect Service functionality.

Section 11

Children's Privacy

Section 12

Changes to This Privacy Policy

Section 13

Contact Us

If you have questions about this Privacy Policy, privacy concerns, or wish to exercise your rights:

privacy@aitherium.com

AITHERIUM · PRIVACY POLICY · EFFECTIVE JULY 10, 2026

← Terms of Service About

Privacy Policy

⚠️ Alpha — Privacy Guarantees Limited

Legal Template Disclaimer

Information We Collect

How We Use Your Information

Legal Basis for Processing (GDPR)

Data Sharing and Subprocessors

Data Retention and Deletion

Security and Data Protection

International Data Transfers

Your Privacy Rights and Choices

Cookies and Tracking

Children's Privacy

Changes to This Privacy Policy

Contact Us

Privacy Policy

⚠️ Alpha — Privacy Guarantees Limited

Legal Template Disclaimer

Information We Collect

How We Use Your Information

Legal Basis for Processing (GDPR)

Data Sharing and Subprocessors

Data Retention and Deletion

Security and Data Protection

International Data Transfers

Your Privacy Rights and Choices

Cookies and Tracking

Children's Privacy

Changes to This Privacy Policy

Contact Us